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The emails people actually get

Approvers decide from the email, travelers get their options and confirmations, and everyone gets the same thing in their portal notifications. These are examples on the fictional demo company; the buttons don't go anywhere.

Approval needed: Site inspection, San Francisco
To: Dana Whitcombe (approver)

silentVIP

Your approval is needed

Morgan Ashdown selected Fairmont San Francisco, 3 nights for Rafael Quintero's site inspection.

Above the San Francisco hotel cap. Their reason: “The client's team is staying at the Fairmont and the inspection starts at 7am there.”

Selected	Fairmont San Francisco · $1,852.92
Cheapest in-policy option	Hotel Zephyr · $1,122.12
Difference	$730.80 more

Approve

Or reject it with a note. The link works once and expires in 72 hours. Opening it only shows the request; nothing is decided until you confirm.

silentVIP LLC · 413 W 14th Street, New York NY 10014 · support@silentvip.com

Options ready: Client workshop, Chicago
To: Sam Okafor (traveler)

silentVIP

Your options are ready

5 options are ready for “Client workshop, Chicago”. Compare the total price, the rules and the policy status, then choose.

United UA 1424, economy	$275.00
American AA 117, economy	$321.00
Delta DL 2291, business	$703.00 (outside policy)
Hyatt Centric The Loop, 2 nights	$659.28

Compare and choose

silentVIP LLC · 413 W 14th Street, New York NY 10014 · support@silentvip.com

Booked: Client workshop, Chicago
To: Sam Okafor and the person who booked

silentVIP

Your trip is booked

Hello Sam,

Client workshop, Chicago · confirmation QX7L2M

Nov 3, 2026	United UA 1424: LGA to ORD · ref QX7L2M
Nov 3, 2026	Hyatt Centric The Loop: 2 nights

See the itinerary

If anything changes on the day, call your silentVIP team.

silentVIP LLC · 413 W 14th Street, New York NY 10014 · support@silentvip.com

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