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Booking

Choose with the whole price in front of you

Travellers and assistants submit a trip request. Our team returns options, options within 4 business hours, each with the total price, the fare rules and its policy status. The booker compares them and selects.

Three flight options for New York to London side by side, each with the total price, baggage, change and cancellation rules and an in-policy or out-of-policy label

Walk-through

From request to confirmation

The trip request form with traveller, origin, destination, dates, purpose, project code and department fields

What each option shows

No surprises after you click

  • Total price: base fare, taxes, extras such as bags or seats, and the silentVIP service fee
  • Fare restrictions: fare brand, change fee or rule, cancellation and refundability
  • Baggage: what's included and what has been added
  • Hotels: nightly rate, number of nights, total and the cancellation deadline
  • Policy status: in policy, or out of policy with the rule it breaks
  • Pending approval: who it's waiting for and since when

How booking works today. Options are sourced by our specialists, not by an automated search. Live self-service search across airline and hotel inventory is not offered today. It is planned for 2027.

Out of hours: Requests that arrive after 6pm are quoted from 8am the next business day, unless they are marked urgent.

After booking

Changing a flight, cancelling a hotel

A change request on a confirmed trip asking to move the return flight a day later
A hotel booking showing free cancellation until 6pm local time two days before arrival

On the phone

The same options on a phone

The portal works on any phone browser: requests, comparing options, approving, itineraries and documents.

The options comparison on a phone screen, one option per card with total price and policy status

Booking for someone else

Assistants book without sharing logins

An assistant picks any traveller they're authorised for. The traveller's own policy, approver and profile apply, and the booking records who made it.

Delegated booking for assistants
The trip request form with a traveller picker listing the executives the assistant supports

Evidence

What customers report

Example stories shown until approved customer stories are supplied. They describe no real company.

Questions

Practical answers

Can I search and book flights myself, instantly?
Live self-service search across airline and hotel inventory is not offered today. It is planned for 2027.
How quickly do options come back?
Our commitment is options within 4 business hours. Urgent requests go to the urgent line, 24 hours a day, 7 days a week.
What does the service fee cost?
It's on every option. On the Programme plan it's $22 per flight booking and $12 per hotel or rail booking. See pricing.
Can an option expire?
Yes. Fares aren't held indefinitely. Each option shows when it expires, and we re-quote if it lapses.
Can guests be booked?
Yes. Guests, candidates and client visitors can be added as guest travellers and billed to the right department and project.

See a booking from request to invoice

We'll book a trip on a fictional company, including an out-of-policy choice and a change.

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